Re: Hybrid In-Person and Virtual Meeting Setup Procedure? #zoom #meet

Sandy Spekman <sspekman@...>

Our HLAA Plymouth (MA) Chapter would like to offer both in-person and virtual meetings as well.  

At a past chapter meeting in November 2019, Kevin Franck spoke on OTC hearing aids. We had a super turnout but I couldn't be there due to previous travel plans (yet I made all the arrangements).

Virtual meetings would be the solution to this problem, as well as one problem most chapters face:

Our chapter merged with the Cape Cod Chapter and many seniors won’t drive off of the Cape to attend our Plymouth (MA) meetings.

A tech expert told me that the problem combining virtual and in-person zoom calls is that everyone needs their own microphone.  

I’m interested how this problem will be solved.

Sandy Spekman
HLAA Plymouth Chapter

On Jun 29, 2021, at 1:05 PM, Terri Shirley, CO <HLAABoulderOC@...> wrote:

We are playing with the idea of offering hybrid of in-person and virtual meeting this fall.  We feel if speakers can present virtually from their home or office to a monitor at our in-person meeting at the library we would be able to have different speakers who live too far away to come in person.  We did that with Gayle Hannah speaking using Skype when I was with a different Chapter, which was very well attended in a community college classroom. I was not  involved with that setup.

It would also be nice to continue to offer virtually to people who would like to attend but live too far away, which is not uncommon for us with four chapters in our state. 

Some speakers can still present in person at the library and we would like to be able to offer those types of meetings virtually as well.

  If we predict bad weather, we could switch to remote and send out notices.  We use Colorado Relay Conference Captioning or paid CART. We also use a portable heating loop around the area of chairs where audience sits.

Would anyone know how to do this? 

Thank you! 

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