Date   

Re: Breakout Rooms with Zoom integrated Captioning #ZoomCaptions

Steve Wolfert
 

Wayne,

Any of the paid versions of Zoom now feature free captioning.  Make sure you or your facilitator have downloaded the latest Zoom update.  When you turn on Live Transcribe the captions should appear across the BOTTOM of the screen (white lettering against black background), and is very readable.  You can click the arrow next to "CC" on the bottom of the screen and adjust captioning settings (e..g., you can increase the size of the lettering).  The large white rectangular box you may be referring to (on the right side of the screen) is if you have clicked "show transcription" and you will see a scrolling record of the transcription; plus you can also save that transcription.

I hope this is helpful.

Steve Wolfert
HLAA Westchester (NY)

Virus-free. www.avast.com


On Thu, Jan 7, 2021 at 11:29 AM Wayne Giese <yourservetennis@...> wrote:
Folks,

I am using the free basic account for Zoom but have a facilitator that has the premium version.  We have tried the captions.  I am frustrated by what I see and maybe I and the premium holder are missing something.  For my captions what I see is a large white rectangular box.  Inside that box is a light dark rectangular box and inside that are the letters (captions) in black.  It is very hard to read.  Solutions?  I see nothing in Zoom help.

Thanks!

--

Wayne Giese
Morganton, NC



Re: Breakout Rooms with Zoom integrated Captioning #ZoomCaptions

Wayne Giese
 

Folks,

I am using the free basic account for Zoom but have a facilitator that has the premium version.  We have tried the captions.  I am frustrated by what I see and maybe I and the premium holder are missing something.  For my captions what I see is a large white rectangular box.  Inside that box is a light dark rectangular box and inside that are the letters (captions) in black.  It is very hard to read.  Solutions?  I see nothing in Zoom help.

Thanks!

--

Wayne Giese
Morganton, NC



Re: Email software for chapter #Email

Jaynie Kind, CA Peninsula Chapter
 

Great, thanks Alan. I’ll touch base with Rich and Sara and ask what they use.

Jaynie Kind
Peninsula Chapter 


Re: Email software for chapter #Email

Alan Katsura, Moderator, CA Diablo Valley Chapter
 

Janie

We also have a GWN account and use various elements of it, but not their document, spreadsheet, and presentation programs. If I remember correctly, Rich Osborne from North Bay prefers not to use MS applications and I think I received a document from Sara Oser that had a .odt extension (open document format like Libre Office.) You can ask them if they use GWN. I will email you their addresses.
--
Alan Katsura
Moderator HLAA Tech Group


Re: Breakout Rooms with Zoom integrated Captioning #ZoomCaptions

Alan Katsura, Moderator, CA Diablo Valley Chapter
 

Hi Carolyn

This is all I find on the subject. I'm sure you are already familiar with it.

Managing and viewing closed captioning – Zoom Help Center


--
Alan Katsura
Moderator HLAA Tech Group


Re: Breakout Rooms with Zoom integrated Captioning #ZoomCaptions

Cheri Perazzoli WA
 

Yes.

 

From: HLAATech@groups.io <HLAATech@groups.io> On Behalf Of Carolyn Odio via groups.io
Sent: Tuesday, January 05, 2021 9:41 PM
To: HLAATech@groups.io
Subject: [HLAATech] Breakout Rooms with Zoom integrated Captioning #ZoomCaptions

 

My experience is that Zoom Pro (paid Zoom) integrated Captions do not work inside the Zoom breakout rooms. Has that been your experience? I tried to confirm this info in the Zoom support page without success.
--

Carolyn J. Odio

Resident Council Rep
Hearing Loss Group at 
www.panorama.org

(703) 725-8292 iPhone/Text 

Residence: 1835 Circle LN SE, Apt 425, Lacey, WA 98503

 

 

 


Re: Email software for chapter #Email

Jaynie Kind, CA Peninsula Chapter
 

Thank you Alan for your reply about MailChimp and Microsoft 365 for Nonprofits. I assume you’re using Microsoft 365. I’m curious to hear if any chapters are using Google Workspace for Nonprofits?

Jaynie Kind
Peninsula Chapter


Breakout Rooms with Zoom integrated Captioning #ZoomCaptions

 

My experience is that Zoom Pro (paid Zoom) integrated Captions do not work inside the Zoom breakout rooms. Has that been your experience? I tried to confirm this info in the Zoom support page without success.
--
Carolyn J. Odio
Resident Council Rep
Hearing Loss Group at www.panorama.org

(703) 725-8292 iPhone/Text 
Residence: 1835 Circle LN SE, Apt 425, Lacey, WA 98503
 

 

 


Re: Email software for chapter #Email

Alan Katsura, Moderator, CA Diablo Valley Chapter
 

Jaynie

Ann has us enrolled in Mailchimp. Mailchimp is free up to a certain usage level. You can get Microsoft 365 for Nonprofits through Techsoup - see the plan below. It includes the full-featured Outlook for desktop use. Your chapter receives ten free licenses so all officers can be on the same platform. 
Microsoft 365 Business Premium

10 free licenses

$5.00/user/month for additional licenses
  • Most suitable for small and mid-sized nonprofits with up to 300 users that need Windows and Office desktop applications
  • Upgrade to Windows 10 Pro with Windows 10 Business add-on included
  • Office desktop applications for PC and Mac included, with apps for tablets and phones
  • Includes a simplified management console for setting device and data policies
  • Provides cloud-based access to Office applications, email, instant messaging, HD video conferencing, 1 TB personal file storage and sharing, security features, and more
--
Alan Katsura
Moderator HLAA Tech Group


Re: Email software for chapter #Email

Jaynie Kind, CA Peninsula Chapter
 

P.S. We use five email addresses for our chapter (membership@..., info@, ALD@, etc.) and then forward those emails to the appropriate people in the chapter...

Jaynie Kind
HLAA Peninsula Chapter


Email software for chapter #Email

Jaynie Kind, CA Peninsula Chapter
 

Hi All,

Our chapter used to use GoDaddy web services for our email. Then GoDaddy decided to get out of that business and transferred us to Outlook on the Web. This version of Outlook is extremely basic (who wants distribution lists with names in the list sorted by first name?!)

Our website is through HLAA-CA so we don’t have that to worry about, I don’t think.

We can keep our domain (hearinglosspen.org) from GoDaddy. 

We could either pay for a more robust version of Outlook (via TechSoup) or look at another email platform. Any suggestions? Warnings? Future considerations? Someday it might be nice to use MailChimp or something like that...

I’m curious what other chapters are using for their email...

Thanks,
Jaynie Kind
HLAA Peninsula Chapter 


New Zoom Features in Update 5.4.7 and more #zoom

Alan Katsura, Moderator, CA Diablo Valley Chapter
 
Edited

Happy 2021! 

Everyone goes through software updates, and I guess that most of us do not bother reviewing those boring release notes. After a few surprises with Zoom, I have concluded that I should do this - at least with Zoom. The current Windows and macOS release 5.4.7 (December 21, 2020) is a manual download. There are a couple of changes that affect most of our meetings. The Raise Hand feature has been moved to Reaction in the menu bar. Hosts and co-hosts can now utilize this feature. We had issues when the host or co-host had something to contribute in a meeting and had to either talk over someone or wave their hand wildly to get noticed.

Something that we discovered as people were trying to access our meeting this morning was a dialog box asking registrants to log into the meeting using the email address they used for registration and password. This is part of Zoom's latest security method. I think it affects only those meetings that have been scheduled as recurring and maybe in advance. Everyone should check their current meeting settings - if not now, then when you update. 

This setting is in your Zoom Account, where you set up your meetings.



Unless your settings allow you to uncheck "Require authentication to join: Sign in to Zoom," the only way we found to work around this is to create a new meeting. If you have already sent/publish invitations - well, we leave that up to you on how you will handle that issue. 

Previous updates included a feature in the Host's meeting Security features that allows suspending all participant activities. A few chapters had their meetings interrupted by intruders. This feature allows for the suspension of the meeting until you can remove the unwanted participants. 

Additional information:
Since you are reading this, you probably have your chapter members using old versions (possibly with security issues) of Zoom. You may be asked, "How do I update Zoom?" This is simple on mobile devices (iOs and Android). Go to the App or Play store and pretend you are going to install Zoom. Instead of seeing an installation button, you will find an Update button. For desktops and laptops, use this link to download a pdf file from my OneDrive. I hope this helps.

--
Alan Katsura
Moderator HLAA Tech Group


Zoom raise hand feature update #zoom

Ann Thomas, HLAA Brand Ambassador
 

Zoom update 5.4.7 changed the location of the raise hand feature. It moved from the Participants icon to the Reactions icon. Host and co-host can also now raise hand.


Recording Zoom Videos

 

Thank you, George and Alan!  Very helpful.  Looks like recording to the computer is the way to go.  Alan, my video was 90 minutes and it only took a few hours for the YouTube captions to show up (not a week!).  The YouTube captions are excellent, so I have never tried to edit captions.  Many thanks for your info.
 
Marilyn Morse Weinhouse, Secretary
Hearing Loss Association of America - Denver Chapter
720 295-8581


Re: Recording Zoom Videos

 

Wonderful to have all this information..thanks so much. I have a LOT to learn.  I edit the video in YouTube Studio as you can cut out parts (not add parts) to it. I use the MAC iMovie application to add any parts. For many videos, I add punctuation to the YouTube captions. I like saving the recording to my computer, loading them to YouTube (Unlisted, using a link) and then deleting them from my computer. But I need to digest all your suggestions above. Thank you so much for sharing!
--
Carolyn J. Odio
Resident Council Rep
Hearing Loss Group at www.panorama.org

(703) 725-8292 iPhone/Text 
Residence: 1835 Circle LN SE, Apt 425, Lacey, WA 98503
 

 

 


Re: Recording Zoom Videos

Alan Katsura, Moderator, CA Diablo Valley Chapter
 

Hi Marilyn

Did you edit the YouTube generated captions?

George has spent a lot of time experimenting with Zoom. I have limited experience with Zoom recordings and captioning. I have captioned videos in the past, including some FEMA videos. This was several years ago. At that time, the software I was using (now available Mac only, I have a PC) allowed me to make perfect captions - open or closed - placed anywhere on the screen, but it took me about an hour to caption ten minutes.

I tried captioning one of our chapter meetings (approximately 90 minutes) and tried several methods before giving it a rest. Using the VTT file from a CART captioner usually is the best way to start. In our last meeting's recording, I found that CADET could shift the timing in the VTT file - needed because I trimmed the video.  I still had issues with the timing. What I ended up doing was allow YouTube to create the captions and then edit the captions and adding speakers. While doing so, I managed to mess up the display lengths of many of the lines. You have to be careful when using deletes and backspaces. So while the captioning is accurate, the visual appeal leaves something to be desired. You can sample the captions here.

YouTube changed the method captions are created. You used to have an option to have Google generate a caption file. Now, that option is gone and it seems that the file is automatically generated after the video is uploaded. The only thing is that there isn't a way to know how long before the file is available. When I uploaded our video to YouTube Studio, it took a week for the captions to appear. Again, it was a 90-minute video and ended up with 4800 lines. How long was your video?

--
Alan Katsura
Moderator HLAA Tech Group


Re: Recording Zoom Videos

 


On Sun, Dec 20, 2020 at 11:28 AM Marilyn Weinhouse, CO via groups.io <Xweinhouse=aol.com@groups.io> wrote:
I would like some advice on recording Zoom videos.  Is it better to save to your computer or to the cloud, and why?

I found more "on the fly" visual presentation flexibilities in recording to the computer vs. in recording to the cloud. e.g. "What you see, is what you get." 

With recording to the computer, I can interactively switch back and forth during recording between speaker and galley view. 

When screen sharing while recording to the computer, I can also record 
  1. In side by side view (shared screen on the left half, speaker or galley view on the right half, with ability change the 2 halves'  proportion, by dragging the dividing double line to the right or to the left), 
  2. Or in standard view (with a small speaker thumbnail overlying the upper right corner of the shared screen).
With recording to the cloud, the recording is in either speaker view or gallery view, set per the host account's cloud recording settings on the admin website pages at Zoom.us after signon, You cannot switch between  speaker and galley views in a single recording .MP4 file.  It is doable to have 2 separate .MP3 files, one in speaker view, and another file in gallery view. The PRO level account cavert is its 1 GB of cloud space allocation.  Recording a 1-2 hour meeting easily uses up over 1 GB, unless you pay a monthly fee for extra cloud space. Recording of 2 .MP4 files, one in each view, will at least double the space consumed. To date, I had occasionally exceeded the 1 GB allocation, with no obvious hard penalties, except bolded red advisories on the web based Recording Management screens.  

When screen sharing while recording to the cloud, you either get only the shared screen, or only the shared screen with a speaker thumbnail overlaying the upper left corner of the screen share, according to the Host account's Zoom.us cloud recording settings.

On captioning. .... There is a separate ".VTT" transcript file. Viewing the .VTT file in NotePad, the transcript is easier to read for Zoom's new automated Live Transcript than for using the Zoom's API token with either a human CART provider, or with third party ASR services (AVA or WebCaptioner). .... I have not yet researched how to view the .MP4 video incorporating the .VTT transcript into the playback. ... Hopefully, it is doable with some free or low cost video player application.  

For publishing to YouTube, I am not yet familiar with those in's and out's.

Hope this helps. This was my experience. There may be other variations I have not yet explored.
Sincerely,
GeorgeSR


Recording Zoom Videos

 

I would like some advice on recording Zoom videos.  Is it better to save to your computer or to the cloud, and why?
I've only done this twice.  The first time I saved to my computer.  The captions from our CART provider did not show up.
I posted it on YouTube and after a few hours, the YouTube captions showed up and were very good.

The next time I saved it to the cloud.  At first, the captions for our CART provider showed up and were very good, but later they became significantly delayed.  No idea why!  Then I posted it on YouTube and as before, after a few hours the YouTube captions showed up and were very good.
I saw that you can edit (cut parts out, I think) on the cloud, but I don't thing I could do that when I saved it to my computer.
Any advice would be appreciated!

BTW, if you want to see a great presentation about tinnitus, https://www.youtube.com/watch?v=DHUMyIHTBZA
If the link doesn't work, you can find it on the HLAA-Denver website and Facebook page.
Many Thanks!
Marilyn


Re: Captions cover Mouth (iPad) Zoom Ticket #8198634 #ZoomCaptions

Julie Olson HLAA in Wisconsin/Appleton
 

Interesting. Thank you Alan. I’ll do some exploring.

 

Julie Olson

 

From: HLAATech@groups.io [mailto:HLAATech@groups.io] On Behalf Of Alan Katsura, Moderator, CA Diablo Valley Chapter
Sent: Friday, December 18, 2020 11:31 PM
To: HLAATech@groups.io
Subject: Re: [HLAATech] Captions cover Mouth (iPad) Zoom Ticket #8198634 #ZoomCaptions

 

Julie

I am not an expert on various methods of captioning. I have worked with captioning videos at various times.

First of all, the recordings we are using are not interactive. Your controls usually are play, pause, and rewind, and maybe CC. The view you get is selected by whoever publishes the recording and unless someone wants to get really ambitious, you will get only one view throughout the video. 

Caption placement in the lower part of the screen is a default setup for most captioning software and is not changeable by the user. There are services and software that can place the display in different locations. The two common file formats are SRT and WebVTT (VTT.) VTT allows for more extensibility and as such can be complex for a casual user. Think writing in HTML. If you are interested, here is the W3C page on WebVTT. My understanding is the VTT standard allows for placement of the captions and inline formatting of text. Most people/chapters upload their recordings to YouTube. YouTube is going to place the captioning in the lower part of the screen. If the caption file is VTT, the placement can be altered by entering additional coding. See this article on changing the positioning of captions on YouTube. A typical 90-minute chapter meeting may have between 4-5 thousand lines. 

Julie, here is something I just found out. Go to this video. Turn on the closed captions and drag the captions just as you would do in a Zoom meeting! This seems to work on YouTube videos. 
--
Alan Katsura
Moderator HLAA Tech Group


Re: Captions cover Mouth (iPad) Zoom Ticket #8198634 #ZoomCaptions

Alan Katsura, Moderator, CA Diablo Valley Chapter
 

Sorry, the captions pop back to the bottom of the screen after each block of text.

--
Alan Katsura
Moderator HLAA Tech Group

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