Date
1 - 14 of 14
Hybrid In-Person and Virtual Meeting Setup Procedure? #zoom #meet
Louise Smith
We are still "in process." Several classes have now installed big screens and I suspect this class will also. We have great technical expertise with one retired EE professor and one Asst Dean of EE as class members!!!
I am going to be MOST interested in what our Senior University does after this fall session. EVERYONE is asking for hybrid - - but I suspect they may end up "recording" and posting the recordings online. You can't ask questions of the recording, but you can view and get the information.
I think our whole "world" of how we conduct meetings is going change because of ZOOM!
Louise Smith
On Tue, Jun 29, 2021 at 4:41 PM Alan Katsura, Moderator, CA Diablo Valley Chapter <akatsura@...> wrote:
Hi Louise
Thank you for all the good info. Everyone says the audio quality is more important than video. You can continue a meeting without video - hard to do without audio. I think all of our chapters use the meeting format. It is less formal and allows for a better engaging session. Many chapters have social time either before or after their meetings - hard to do in webinar format. It will be important for chapters to take inventory of their resources, including the facility you use. Something to consider for your Sunday school situation - do you have access to a portable projector and screen? You should be able to output the video from a laptop and have a projector throw it up on the screen. It is the same process used to present a PowerPoint. If there is captioning in the virtual platform, it should also display, so your in-person attendees will have access to the captions.
--
Alan Katsura
akatsura@...
Moderator HLAA Tech Group
I've been studying hearing loops since the 1980s and I am the leader of the IEC standards committee on the subject. I don't remember exactly how I found out about HLAAGITH (rather the predecessor mailing list) but it might have been through Juliëtte. I have sensorineural loss and what some are calling 'audio dyslexia' - I can hear rapid speech but it doesn't turn into words.
In real life, I am an electronics consultant, interested in EMC and safety as well as other things.
I am not sure what you mean by 'easily
accessible'.
The Latin tag is my attempt at 'The bad things
are now going away, but not everywhere.' Previous tags could be
said to anticipate the pandemic by about 2 years. Just
coincidence.
======================================================================================
Best wishes John Woodgate OOO-Own Opinions Only
www.woodjohn.uk
Rayleigh, Essex UK
Istae nunc praetereunt nisi non ubicumque
Best wishes John Woodgate OOO-Own Opinions Only
www.woodjohn.uk
Rayleigh, Essex UK
Istae nunc praetereunt nisi non ubicumque
On 2021-06-29 22:20, Alan Katsura,
Moderator, CA Diablo Valley Chapter wrote:
Hi John
I am interested in how you found out about us. I am also interested in how your email conversation was so easily accessible? I searched for the Latin phrase you used and this popped up. In the interest of privacy, I will display only the subject line: *Subject:* Re: [PSES] [EXTERNAL] Re: [PSES] What percentage of products pass first time?
--
Alan Katsura
akatsura@...
Moderator HLAA Tech Group
Also true. Our chapter uses three or four people to monitor various events during a Zoom meeting - admitting, muting, monitoring chat, replying to technical issues, etc. The Raise Hand feature in Zoom (and I assume other platforms) is underutilized. When used, it lets you know when someone has a question or comment by displaying a hand in the participant's thumbnail and in the participant window in the order in which the hand was raised. It also allows for the participant to actively engage in the meeting instead of relying on chat. Q&A is only available in webinars with Zoom.
--
Alan Katsura
akatsura@...
Moderator HLAA Tech Group
--
Alan Katsura
akatsura@...
Moderator HLAA Tech Group
Louise Smith
Just FYI
My SS Class did a remote speaker/teacher. It went very well except that since it was interactive, we had to assign someone in the "in-person" meeting to monitor questions "in the room" since the speaker could not see some of those people.
And IF the speaker had been showing their desktop, it would have been very difficult to monitor for questions unless they used the Chat and/or Q&A and typed them
Louise Smith
On Tue, Jun 29, 2021 at 2:47 PM Alan Katsura, Moderator, CA Diablo Valley Chapter <akatsura@...> wrote:
[Edited Message Follows]
Hi Terri
I am conducting research on the best way for our chapter to host hybrid meetings. A lot of the decisions will depend on what equipment the facility has and what you have available. There will also have to be a different setup for an in-person presenter and a virtual presenter. There are many YouTube videos on hosting hybrid meetings but you have to determine which ones apply to your situation. I will post my findings here, although my results will not work for all.
Terri, I did not read your message closely enough. What you are proposing is the use of a virtual presenter. It is something I plan to try and address, but after I work on having a live presenter. There is less information on this format.
--
Alan Katsura
akatsura@...
Moderator HLAA Tech Group
Hi Louise
Thank you for all the good info. Everyone says the audio quality is more important than video. You can continue a meeting without video - hard to do without audio. I think all of our chapters use the meeting format. It is less formal and allows for a better engaging session. Many chapters have social time either before or after their meetings - hard to do in webinar format. It will be important for chapters to take inventory of their resources, including the facility you use. Something to consider for your Sunday school situation - do you have access to a portable projector and screen? You should be able to output the video from a laptop and have a projector throw it up on the screen. It is the same process used to present a PowerPoint. If there is captioning in the virtual platform, it should also display, so your in-person attendees will have access to the captions.
--
Alan Katsura
akatsura@...
Moderator HLAA Tech Group
Thank you for all the good info. Everyone says the audio quality is more important than video. You can continue a meeting without video - hard to do without audio. I think all of our chapters use the meeting format. It is less formal and allows for a better engaging session. Many chapters have social time either before or after their meetings - hard to do in webinar format. It will be important for chapters to take inventory of their resources, including the facility you use. Something to consider for your Sunday school situation - do you have access to a portable projector and screen? You should be able to output the video from a laptop and have a projector throw it up on the screen. It is the same process used to present a PowerPoint. If there is captioning in the virtual platform, it should also display, so your in-person attendees will have access to the captions.
--
Alan Katsura
akatsura@...
Moderator HLAA Tech Group
Hi John
I am interested in how you found out about us. I am also interested in how your email conversation was so easily accessible? I searched for the Latin phrase you used and this popped up. In the interest of privacy, I will display only the subject line: *Subject:* Re: [PSES] [EXTERNAL] Re: [PSES] What percentage of products pass first time?
--
Alan Katsura
akatsura@...
Moderator HLAA Tech Group
I am interested in how you found out about us. I am also interested in how your email conversation was so easily accessible? I searched for the Latin phrase you used and this popped up. In the interest of privacy, I will display only the subject line: *Subject:* Re: [PSES] [EXTERNAL] Re: [PSES] What percentage of products pass first time?
--
Alan Katsura
akatsura@...
Moderator HLAA Tech Group
You are both right. Everyone needs a microphone (actually in some arrangements you can use one between two or three, depending on how reverberant the room is), but only one microphone should be open ('on') at a time.
To set up this type of hybrid session needs
careful design, especially where the ideal equipment is not
available. But it can often be done. For example, in some room
layouts, one or two 'roving' microphones are practicable, in
other layouts not.
======================================================================================
Best wishes John Woodgate OOO-Own Opinions Only
www.woodjohn.uk
Rayleigh, Essex UK
Istae nunc praetereunt nisi non ubicumque
Best wishes John Woodgate OOO-Own Opinions Only
www.woodjohn.uk
Rayleigh, Essex UK
Istae nunc praetereunt nisi non ubicumque
On 2021-06-29 18:58, Alan Katsura,
Moderator, CA Diablo Valley Chapter wrote:
Hi Sandy
My initial research does not support what your tech expert states. Audio setup is crucial in hybrid meetings not only so everyone can hear, but to eliminate feedback. In actuality, you do not want more than a single open microphone at any given time.
--
Alan Katsura
akatsura@...
Moderator HLAA Tech Group
Louise Smith
I belong to a couple of groups that have been experimenting with hybrid meetings. These are just some of my observations.
1) Sound is critical. If the speaker is going to be more than 2 - 4 feet from the "computer" some kind of remote mic system may be needed. ONLY ONE mic can be live at the same time or the "echo" factor makes it impossible to understand what is being said. Also the more mic's that are on, the more background noise you pick up.
2) Do you need live audience participation or just the speaker or panel? If the latter, the "webinar" format works better than the "meeting" format. You can still allow questions, but they will need to be written via the Q&A or Chat window. But since only the speaker (panel) can have live mic's it limits the audio confusion.
3) If you are using the meeting format (you want to mix live and online participants) some form of large screen will probably be a necessity.
I am sure as we move along there will be many MORE issues!!
Hybrid is working quite well for a small group meeting I participate in with 2 - 5 in-person and 3 or 4 online.
We are still struggling in my Sunday School class which can have as many as 20+ in person and right now has about 6 - 8 online. We have been using 2 computers in the room for cameras (no "wide angle" lens) and one for sound. Biggest problem is that we need a BIG SCREEN for video so the person who is live can SEE who is online and wanting to speak!!!
PLEASE continue this discussion!!
Louise Smith
On Tue, Jun 29, 2021 at 12:58 PM Alan Katsura, Moderator, CA Diablo Valley Chapter <akatsura@...> wrote:
Hi Sandy
My initial research does not support what your tech expert states. Audio setup is crucial in hybrid meetings not only so everyone can hear, but to eliminate feedback. In actuality, you do not want more than a single open microphone at any given time.
--
Alan Katsura
akatsura@...
Moderator HLAA Tech Group
Sandy Spekman <sspekman@...>
Alan, whatever works, please let me know!
Sandy
On Jun 29, 2021, at 1:58 PM, Alan Katsura, Moderator, CA Diablo Valley Chapter <akatsura@...> wrote:
Hi Sandy
My initial research does not support what your tech expert states. Audio setup is crucial in hybrid meetings not only so everyone can hear, but to eliminate feedback. In actuality, you do not want more than a single open microphone at any given time.
--
Alan Katsura
akatsura@...
Moderator HLAA Tech Group
Hi Sandy
My initial research does not support what your tech expert states. Audio setup is crucial in hybrid meetings not only so everyone can hear, but to eliminate feedback. In actuality, you do not want more than a single open microphone at any given time.
--
Alan Katsura
akatsura@...
Moderator HLAA Tech Group
My initial research does not support what your tech expert states. Audio setup is crucial in hybrid meetings not only so everyone can hear, but to eliminate feedback. In actuality, you do not want more than a single open microphone at any given time.
--
Alan Katsura
akatsura@...
Moderator HLAA Tech Group
Sandy Spekman <sspekman@...>
Our HLAA Plymouth (MA) Chapter would like to offer both in-person and virtual meetings as well.
At a past chapter meeting in November 2019, Kevin Franck spoke on OTC hearing aids. We had a super turnout but I couldn't be there due to previous travel plans (yet I made all the arrangements).
Virtual meetings would be the solution to this problem, as well as one problem most chapters face:
Our chapter merged with the Cape Cod Chapter and many seniors won’t drive off of the Cape to attend our Plymouth (MA) meetings.
A tech expert told me that the problem combining virtual and in-person zoom calls is that everyone needs their own microphone.
I’m interested how this problem will be solved.
Sandy Spekman
HLAA Plymouth Chapter
On Jun 29, 2021, at 1:05 PM, Terri Shirley, CO <HLAABoulderOC@...> wrote:
We are playing with the idea of offering hybrid of in-person and virtual meeting this fall. We feel if speakers can present virtually from their home or office to a monitor at our in-person meeting at the library we would be able to have different speakers who live too far away to come in person. We did that with Gayle Hannah speaking using Skype when I was with a different Chapter, which was very well attended in a community college classroom. I was not involved with that setup.
It would also be nice to continue to offer virtually to people who would like to attend but live too far away, which is not uncommon for us with four chapters in our state.
Some speakers can still present in person at the library and we would like to be able to offer those types of meetings virtually as well.
If we predict bad weather, we could switch to remote and send out notices. We use Colorado Relay Conference Captioning or paid CART. We also use a portable heating loop around the area of chairs where audience sits.
Would anyone know how to do this?
Thank you!
Thank you for sharing your thoughts on this Terri. This has been in my thoughts too as our online meetings this past year + have drawn in people who would not attend regular meetings. Of course it has also meant some of the regular ‘in person’ attendees have fallen away. Being able to offer remote connection at a regular meeting would be nice…and interesting to see how people accept it.
I hope others will share their thoughts and their experiences with this.
Julie Olson
From: HLAATech@... [mailto:HLAATech@...] On Behalf Of Terri Shirley, CO
Sent: Tuesday, June 29, 2021 10:28 AM
To: HLAATech@...
Subject: [HLAATech] Hybrid In-Person and Virtual Meeting Setup Procedure? #zoom #meet
We are playing with the idea of offering hybrid of in-person and virtual meeting this fall. We feel if speakers can present virtually from their home or office to a monitor at our in-person meeting at the library we would be able to have different speakers who live too far away to come in person. We did that with Gayle Hannah speaking using Skype when I was with a different Chapter, which was very well attended in a community college classroom. I was not involved with that setup.
It would also be nice to continue to offer virtually to people who would like to attend but live too far away, which is not uncommon for us with four chapters in our state.
Some speakers can still present in person at the library and we would like to be able to offer those types of meetings virtually as well.
If we predict bad weather, we could switch to remote and send out notices. We use Colorado Relay Conference Captioning or paid CART. We also use a portable heating loop around the area of chairs where audience sits.
Would anyone know how to do this?
Thank you!
Hi Terri
I am conducting research on the best way for our chapter to host hybrid meetings. A lot of the decisions will depend on what equipment the facility has and what you have available. There will also have to be a different setup for an in-person presenter and a virtual presenter. There are many YouTube videos on hosting hybrid meetings but you have to determine which ones apply to your situation. I will post my findings here, although my results will not work for all.
Terri, I did not read your message closely enough. What you are proposing is the use of a virtual presenter. It is something I plan to try and address, but after I work on having a live presenter. There is less information on this format.
--
Alan Katsura
akatsura@...
Moderator HLAA Tech Group
I am conducting research on the best way for our chapter to host hybrid meetings. A lot of the decisions will depend on what equipment the facility has and what you have available. There will also have to be a different setup for an in-person presenter and a virtual presenter. There are many YouTube videos on hosting hybrid meetings but you have to determine which ones apply to your situation. I will post my findings here, although my results will not work for all.
Terri, I did not read your message closely enough. What you are proposing is the use of a virtual presenter. It is something I plan to try and address, but after I work on having a live presenter. There is less information on this format.
--
Alan Katsura
akatsura@...
Moderator HLAA Tech Group
We are playing with the idea of offering hybrid of in-person and virtual meeting this fall. We feel if speakers can present virtually from their home or office to a monitor at our in-person meeting at the library we would be able to have different speakers who live too far away to come in person. We did that with Gayle Hannah speaking using Skype when I was with a different Chapter, which was very well attended in a community college classroom. I was not involved with that setup.
It would also be nice to continue to offer virtually to people who would like to attend but live too far away, which is not uncommon for us with four chapters in our state.
Some speakers can still present in person at the library and we would like to be able to offer those types of meetings virtually as well.
If we predict bad weather, we could switch to remote and send out notices. We use Colorado Relay Conference Captioning or paid CART. We also use a portable heating loop around the area of chairs where audience sits.
Would anyone know how to do this?
Thank you!
It would also be nice to continue to offer virtually to people who would like to attend but live too far away, which is not uncommon for us with four chapters in our state.
Some speakers can still present in person at the library and we would like to be able to offer those types of meetings virtually as well.
If we predict bad weather, we could switch to remote and send out notices. We use Colorado Relay Conference Captioning or paid CART. We also use a portable heating loop around the area of chairs where audience sits.
Would anyone know how to do this?
Thank you!