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Beulr and other AI note taking programs and Zoom #zoom

Alan Katsura, Moderator, CA Diablo Valley Chapter
 
Edited

Zoom users -

I experienced this for the first time the other day. This is informational only and does NOT necessarily pose a threat to your meeting.

You may have a registrant to your meeting ask for permission to use an AI bot to take the meeting notes. In this case, the program is Beulr, but I am sure there are other programs that work similarly. Zoom is aware of Beulr and similar programs. Beulr was on Shark Tank. I may try it to see how it works. I want to let others know what to expect if they experience a similar program asking for access to the meeting. 

  • The bot cannot access the meeting without a registrant granted admission.
  • A notification will appear announcing the now attendee wishes permission to use the program to record notes - something like an AI secretary. 
  • You can grant or deny permission.

UPDATE: Clarification from Zoom - the AI bot will exit the meeting with the attendee.

Alan Katsura
akatsura@...
Moderator HLAA Tech Group
Margaret Myatt
 

I am presently in a Google Meet online call as I type.  It is wildly superior interface.  Captions are excellent.  Invitation process was easy-peasy.  

Margaret

When I stand before God at the end of my life, I would hope that I would not have a single bit of talent left, and could say, I used everything you gave me.

Erma Bombeck


On Sun, May 15, 2022 at 3:37 PM Alan Katsura, Moderator, CA Diablo Valley Chapter <akatsura@...> wrote:
Zoom users -

I experienced this for the first time the other day. This is informational only and does NOT necessarily pose a threat to your meeting.

You may have a registrant to your meeting ask for permission to use an AI bot to take the meeting notes. In this case, the program is Beulr, but I am sure there are other programs that work similarly. Zoom is aware of Beulr and similar programs. Beulr was on Shark Tank. I may try it to see how it works. I want to let others know what to expect if they experience a similar program asking for access to the meeting. 

  • The bot cannot access the meeting without a registrant granted admission.
  • A notification will appear announcing the now attendee wishes permission to use the program to record notes - something like an AI secretary. 
  • You can grant or deny permission.
  • If you grant permission (this pertains to Buelr - others may be different,) the attendee can leave the meeting, but the AI bot will remain until the conclusion and send its report to the registrant.
  • In my case, there wasn't any indication that the bot existed in the meeting or was there a way to terminate the bot, and when the participant left, was ever there.
--
Alan Katsura
akatsura@...
Moderator HLAA Tech Group

Tom Logue
 

Does Beulr present the notes or transcript in real time?  Does everyone on the call see it?   If I bring Beulr to the meeting, am I the only one to get the recording?

Margaret - when you say "It is wildly superior interface.  Captions are excellent."  are you refering to Google Mets as opposed to Zoom?

Thanks to you both!
Tom Logue
 

On Sun, May 15, 2022 at 01:43 PM, Margaret Myatt wrote:
 
toggle quoted messageShow quoted text
Margaret Myatt
 

sorry - I had an excellent experience Google Meet. I had not used it for a couple of years.  I used to try to get peopleto use it, but people were mostly fixed on Zoom. Don't know why. 

Margaret

When I stand before God at the end of my life, I would hope that I would not have a single bit of talent left, and could say, I used everything you gave me.

Erma Bombeck


On Mon, May 16, 2022 at 1:10 PM Tom Logue <thomasblogue@...> wrote:
Does Beulr present the notes or transcript in real time?  Does everyone on the call see it?   If I bring Beulr to the meeting, am I the only one to get the recording?

Margaret - when you say "It is wildly superior interface.  Captions are excellent."  are you refering to Google Mets as opposed to Zoom?

Thanks to you both!

Alan Katsura, Moderator, CA Diablo Valley Chapter
 

Hi, Tom

Here is the link to the Beulr website if you require additional information. It is not a captioning program. My understanding likens it to a secretary. I did receive an update from Zoom support which I corrected my original post.

--
Alan Katsura
akatsura@...
Moderator HLAA Tech Group
Alan Katsura, Moderator, CA Diablo Valley Chapter
 

Hi Margaret

This post has nothing to do with captioning or comparing Zoom to Google Meet. It has to do with informing meeting organizers about artificial intelligence bots that take notes during a meeting. Organizers may run into this issue in their meetings, and I want to alert them beforehand to this possibility. 

--
Alan Katsura
akatsura@...
Moderator HLAA Tech Group
Carol in Boston
 

Zoom was more stable in the early days. But most important is that GoogleMeet didn’t have breakout rooms, nor several of the other features that were important for some individuals and organizations. If there was one feature that was important, then it’s easier to stick with one program.

On May 16, 2022, at 1:16 PM, Margaret Myatt <mmyatt01757@...> wrote:

sorry - I had an excellent experience Google Meet. I had not used it for a couple of years.  I used to try to get peopleto use it, but people were mostly fixed on Zoom. Don't know why. 

Margaret

When I stand before God at the end of my life, I would hope that I would not have a single bit of talent left, and could say, I used everything you gave me.

Erma Bombeck


On Mon, May 16, 2022 at 1:10 PM Tom Logue <thomasblogue@...> wrote:
Does Beulr present the notes or transcript in real time?  Does everyone on the call see it?   If I bring Beulr to the meeting, am I the only one to get the recording?

Margaret - when you say "It is wildly superior interface.  Captions are excellent."  are you refering to Google Mets as opposed to Zoom?

Thanks to you both!
Tom Logue
 

Thank you, Alan and Margaret for your replies.

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