Powerpoint has a captioning option.

Here are the directions about how to use it.
https://support.microsoft.com/en-us/office/present-with-real-time-automatic-captions-or-subtitles-in-powerpoint-68d20e49-aec3-456a-939d-34a79e8ddd5f

Ann Thomas

Hi Janine:

In your particular case, I think what I would do is, use the Chrome browser (this only works in Chrome, and go to http://webcaptioner.com. Use the "Start captioning" and you'll see that it will caption anything that the computer mic hears. You can go to the settings menu and adjust the typeface size and line spacing so that if you resize that window at the bottom of the screen, you can get 2 or 3 lines of captions, Then open the powerpoint and resize it to the top part of the screen. However, you won't be able to do a full-screen Powerpoint as it would take over the whole screen and hide the captioning. You would then use the screen-share of your laptop  to send the screen via the HDMI to the projector.

Here's what it would look like:

Test this all out as well as possible before the meeting to make sure you know what you're doing.

There's more elegant solutions, but this would get you started.

Bruce Nelson

Newsletter Editor and Tech Committee Member

HLAA Rochester, NY Chapter

Hi Janine

Do you have PowerPoint on your computer? If yes, what version? To find out, go to File > Account (lower left column.) Click on About PowerPoint, and the version is displayed on the first line. Some versions of PowerPoint can generate captions (subtitles) on or below the slide. A remote microphone is preferable to the computer’s built-in mic. 

Open PowerPoint, select a slide deck or start a new one. In the upper menu bar, select Slide Show > Captions & Subtitles. Make sure “Always Use Subtitles” is checked. Under Subtitle Settings, you have your language preferences, microphone selection, and where you want the captions to appear. I suggest “Below Slide.” 

The “More Settings” selection opens the Windows dialog box for closed captions. I recommend reviewing these options before the start of the meeting for the best experience. You will need to start the presentation to see how the options affect the captions. My preference is Caption Color: white, Caption Transparency: Opaque, Caption style: Proportional sans serif, Caption Size: 200, Caption Background Color: black, and Caption Background Transparency: opaque or translucent.

If you are using multiple monitors, there is a submenu named Monitors. Select the monitor that will display the PowerPoint. You can also use Presenter View by checking the appropriate box.

Test your settings by starting your slide show. If your function keys are not remapped, use the F5 key to start from the first slide. You can also start it fro the submenu Start Slide Show. Speak into the mic, and the captions should appear below the slide.

Now, this works only if the PowerPoint slide show is displayed. Close PowerPoint, and you lose your captions. ASR captions perform best when speaking clearly and not too fast. Accents can cause problems. Questions from the audience should either be repeated into the mic or have the person come up to the mic and speak. 

If you have questions or problems, please feel free to email or text me. We can also set up a Zoom session.


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Alan Katsura
akatsura@...
707-333-4005
Moderator HLAA Tech Group

do I have to download any software for this.  i already have powerpoint on my laptop but it is more the version used to create a powerpoint presentation

Email: hlaaeasternctchapter@...

Website: https://sites.google.com/view/easterncthlaa/home 

On Mon, Feb 13, 2023 at 12:18 PM Ann Thomas, HLAA Brand Ambassador <athomas@...> wrote:

Powerpoint has a captioning option.

Here are the directions about how to use it.
https://support.microsoft.com/en-us/office/present-with-real-time-automatic-captions-or-subtitles-in-powerpoint-68d20e49-aec3-456a-939d-34a79e8ddd5f

Ann Thomas